Job Opportunity - Office Manager
Location: Athlone
Job type: Permanent
Salary: Competitive / Based On Experience
Industry: Pharmaceutical Manufacturing
Reference: ARB_2203
We are delighted to be welcoming applications for an Experienced Office Manager/Administrator based in Arbutus Innovation Centre, Monksland, Athlone.
The Role will be Full Time and Permanent however, we are open to Part-time hours for the right candidate.
Key Responsibilities of the Role:
Attends meetings, document minutes of the meetings and distribute minutes to all relevant parties
Project Manage office space, oversee desk allocation and workplace planning requirements for all personnel.
Ensure that all employees, contractors and auditors have an appropriate environment to undertake their duties.
Support in the project management of refurbishment and maintenance works.
Managing, ordering, and procuring all office supplies.
Manage cleaning, catering, waste, pest control and security contractors.
Assists management on sensitive/commercial tasks within the business
Organise and maintain data in spreadsheets; generate reports; organises paperwork.
Light bookkeeping duties supporting purchase orders, VAT returns, annual returns.
Manage all office systems, procedures and facilities to ensure the efficient and smooth running of the office
Attending training as required
Provide direct administrative supports as needed, including scheduling appointments, meetings, events, booking travel, maintaining filing system, mailing and shipping packages and updating contact database and employee list
All other duties associated with this role.
Manage timesheets and holiday calendars
Work in conjunction with HR to maintain office policies as necessary
Essential Criteria for the Role:
Education/Qualification in Accounting/Book-keeping or equivalent experience
Proven experience as an office manager supporting senior management in a busy office environment for 5+ years
Excellent working knowledge of the Microsoft Office suite and/or Google Suite.
The ability to work with confidential information in a professional & trustworthy manner
Excellent organisational, multi-tasking skills and dedicated to completing projects in a timely manner
The confidence to respond to all enquiries effectively and professionally to the Senior Leadership team.
The ability to work on your own initiative and be an integral part of a busy team.
Ability to effectively manage time, prioritise tasks and work within deadlines with little supervision
Ability to take initiative and exercise good judgment and be part of change management
Ability to work in a fast-paced environment and acting as the first port of call for staff where various issues may arise
Strong time-management and people skills, flexibility, and multitasking ability
Experience with online platforms with aptitude to learn new software and systems as required.
Benefits Include:
Competitive annual leave
Educational assistance and professional development programmes
Flexible working arrangements
Additional Information
To be considered for this position in Ireland you need to be legally eligible to work in Ireland.
Please note there is no relocation support available for this position.
Equal Opportunity Employers
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Arbutus Innovation Centre and its client companies are committed to celebrating this, in all its forms. We strive to build a culture that encourages, supports and empowers our employees.
Competitive Salary & Benefits:
Interested candidates should submit an updated CV and cover letter to:
careers@arbutus.ie
IRELAND
Daneswell Business Park
Monksland, Athlone
Co. Roscommon
Republic of Ireland
Contact Us
If you have any questions related to this job opportunity or would like further information please contact us via careers@arbutus.ie or through filling out the form.
